1. Who we are

The London Triangle Seminar website ("triangle.lims.ac.uk") is operated by:

• Data Controller: Nikolay Gromov
• Affiliation: King's College London (KCL)
• Contact: nikolay.gromov@kcl.ac.uk
• Website: https://triangle.lims.ac.uk

This website is hosted on the London Institute for Mathematical Sciences (LIMS) server infrastructure.

2. What personal data we collect

We collect the following personal data when you register for an account:

• Name: Your full name for identification purposes
• Email address: For account verification and communication
• University/Institution: For academic context and networking
• Account activity: Login times, seminar submissions, and administrative actions
• Technical data: IP address, browser type, and session information for security

3. How we use your personal data

We process your personal data for the following purposes:

• Service provision: To provide access to seminar listings and submission capabilities
• Account management: To manage your user account and authenticate access
• Communication: To send important updates about seminars and system changes
• Security: To protect against fraud, abuse, and unauthorized access
• Analytics: To understand website usage and improve our services (via Google Analytics)

4. Legal basis for processing

Under the UK GDPR, we process your personal data based on:

• Consent: You have given clear consent for us to process your personal data for specific purposes
• Legitimate interests: Processing is necessary for our legitimate interests in providing academic services, ensuring security, and improving our website

5. Data sharing and transfers

We do not share your personal data with third parties, except:

• Google Analytics: Anonymous usage statistics are processed by Google to help us improve the website
• Legal requirements: If required by law or to protect our legal rights
• Technical service providers: LIMS hosting infrastructure (within the UK)

We do not transfer personal data outside the UK/EEA without appropriate safeguards.

6. Data retention

We retain your personal data:

• Account data: Until you request account deletion
• Seminar submissions: Indefinitely for historical academic record, unless deletion is requested
• Security logs: Up to 12 months for security purposes
• Analytics data: As per Google Analytics retention settings (14 months)

7. Your rights under UK GDPR

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your personal data ("right to be forgotten")
• Restriction: Limit how we process your data
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdraw consent: Withdraw consent at any time (where processing is based on consent)

To exercise these rights, contact us at nikolay.gromov@kcl.ac.uk

8. Data security

We implement appropriate technical and organizational measures to protect your personal data:

• SSL/TLS encryption for all data transmission
• Secure password hashing and authentication
• Regular security monitoring and logging
• Access controls and user authentication
• Regular security updates and patches

9. Cookies and tracking

Our website uses cookies for:

• Essential cookies: Required for website functionality and security
• Analytics cookies: Google Analytics to understand website usage (requires consent)

For detailed information, see our Cookie Policy.

10. Children's privacy

Our website is suitable for users of all ages, including those under 13. We do not knowingly collect more personal information from children than is necessary for the service. Parents/guardians may contact us to review, modify, or delete their child's information.

11. International users

While primarily designed for UK users, our website may be accessed internationally. All personal data is processed in accordance with UK GDPR standards.

12. Changes to this policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of the website constitutes acceptance of any changes.

13. Website management and content disclaimer

This webpage is managed by Nikolay Gromov.

Important Notice: The creator and administrator of this webpage does not carry responsibility for the accuracy of information submitted by users. We provide the infrastructure to stimulate the scientific environment in London, and it is the community's obligation to keep the information accurate, up-to-date, and professional.

If you notice any inappropriate content, please contact the administrator immediately. Inappropriate users will be banned and content removed as soon as possible. Please note that website administration is not the main work of the administrator, so patience is appreciated.

14. Contact and complaints

For privacy-related questions or to exercise your rights:

• Email: nikolay.gromov@kcl.ac.uk
• Subject line: "Privacy Policy - Triangle Seminars"

For inquiries or suggestions about the website:

• Email: nikolay.gromov@kcl.ac.uk

If you're not satisfied with our response, you can complain to the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Phone: 0303 123 1113